Event Policies

Event Fees

All events are subject to a food and beverage minimum, a room fee, a 20% service charge, and 5.5% Wisconsin sales tax.

Food/Beverage Minimum and Room Rental Fees

Monday - Friday Daytime: $250 food/beverage minimum and $50/hour room fee not to exceed $250 Saturday - Sunday Daytime: $750 food/beverage minimum and $50/hour room fee not to exceed $250 Sunday - Thursday Evening: $500 food/beverage minimum and $50/hour room fee not to exceed $250 Friday - Saturday Evening: $3000 food/beverage minimum and $500 flat room fee

Service Charge and Taxes

A 20% service charge on all food and beverage purchases will be included on the final bill to cover the base wages of kitchen and service staff. There is no service charge on other incidentals. Food, beverage, service charge, and all other incidentals are subject to 5.5% Wisconsin sales tax. If your company is tax exempt, a copy of your tax-exempt certificate must be provided prior to final billing.

Deposits and Payments

A deposit for half the food and beverage minimum is required to secure the upstairs space. This deposit will be applied toward the final bill. The deposit will be refunded in full for any cancellations made more than 45 days prior to the event date. Any cancellations within 45 days of the event date may result in the forfeiture of the deposit. In the event of extreme weather or other "acts of god" which result in closure of The Coopers Tavern, the deposit will be transferred to another date. If another date can not be settled, the full deposit may be refunded at the discretion of The Coopers Tavern. The full payment is due by the end of the event and may be paid by credit card, cash, or company check. Direct billing options are available to our corporate clients. Direct billing invoices are due within 30 days of the event.

Menus and Guest Counts

All menus and guest counts (notated on the "planning worksheet") must be confirmed no later than 14 days prior to the scheduled event. We will order and prepare the amount of food for the number of confirmed guests, and all staffing and charges will be based on this guest count. If a final menu and guest count is not received by the specified date, menu and guest count will be based off of initial conversations. It is our policy to quote a firm price for menu items no more than 45 days in advance. Prices do not include the 5.5% Wisconsin state sales tax or the 20% service charge.

Carry-In Food and Desserts

With the exception of desserts produced in a State of Wisconsin licensed professional kitchen, all food and beverage served or consumed on the premises must be purchased, prepared, and served by The Coopers Tavern. No leftover food or beverage may be taken from the premises. We offer a variety of dessert options. However, you may bring in outside desserts from a State of Wisconsin licensed professional kitchen only. For any dessert brought onto the premises, there is a $3/person dessert service fee.

Decorations

Guests may bring their own decorations, but may not affix anything to the walls, floor, or ceilings. No glitter, confetti, or open flame candles are allowed. Candles may be used as long as they are enclosed. All displays, materials, signs, banners, and decorations must be removed prior to departure. No furnishings may be removed from the space.

Closing Policies

All events have a 15 minute grace period beyond the agreed upon end time. If customers choose to stay at The Coopers Tavern, they are welcome to relocate to the downstairs bar if space allows. Should any damages be incurred at the event, including excessive cleaning, replacing broken objects, etc., a $30 per hour fee will be charged.

Bar Options

The upstairs at The Coopers Tavern offers a full bar with 28 draft beers, canned beer, and a wide variety of wine and spirits. Our bar options below offer flexibility to fit any special event, and may be customized if needed. Proper identification is required for anyone consuming alcoholic beverages. No one under the legal drinking age, even if accompanied by a parent or guardian, will be allowed to consume alcohol on premises. We reserve the right to refuse service to anyone.

Open Bar

Guests are able to order any beverage of their choosing and it will be applied to the host's bill. As the host you may set a specific time frame for the open bar, or only offer it until a certain dollar amount has been reached.

Hosted Bar

You may offer pre-determined beer, wine, and/or spirit options for your guests to choose from. As the host you may set a time frame for the hosted bar, or only offer these options until a certain dollar amount has been reached. Any beverages requested that are not on the hosted bar or without a drink token/ticket would be considered cash bar and must be settled by each individual guest.

Drink Tokens/Tickets

Drink tokens/tickets may be requested in any quantity in advance of your event to be dispensed by you to your guests at your leisure. Tokens/tickets are not pre-purchased. All beverages will be charged individually as they are redeemed by your guests. Tokens/tickets may be used for either the open or hosted bar options.

Cash Bar

Guests are responsible for the purchase of their own alcoholic beverages.